Bias Incident Reporting System

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The Bias Incident Reporting System is for reporting non-emergency incidents only.

For emergencies, including safety concerns for members of our community, call University Police at (585) 395-2222, or dial 911.

In alignment with the values of The Strategic Plan — “To be a Great College at which to Learn and Work,” The College at Brockport is devoted to maintaining an inviting, respectful and collaborative community in support of all its members. Dedicated to principles that foster integrity, civility, and dignity, our commitment to “Building a Better Brockport” is demonstrated through efforts focusing on continual growth and improvement. In support of monitoring and responding to incidents impacting the institutional climate and culture, the bias (related) incident reporting system was developed. 

What is a Bias (Related) Incident?

The term "bias related incident" refers to language and/or behaviors which demonstrate bias against persons or groups because of factors (actual or perceived) such as: race, ethnicity, national origin, religion, creed, age, sex, gender, gender identity, gender expression, sexual orientation, medical condition, disability, marital status, familial status, pregnancy, predisposing genetic characteristics, veteran status, domestic violence victim status, ex-offender status, and/or socioeconomic status.

What is the Bias Response System?

The Bias Response System (BRS) is an online reporting database providing community members an avenue to document perceived or actual bias-related incidents potentially occurring throughout The College. The online reporting system enables the College to track bias-related incidents, and to refer them to the necessary authorities, governing processes and units for follow-up.  Recognizing the impact of bias-related incidents on institutional climate, the BRS assists in identify gaps in knowledge within The College community where educational interventions may serve a useful purpose.

The Bias Response System efforts are coordinated by the Bias Response Coordinating Team (BRCT), composed of the College’s Chief Diversity Officer and separately-appointed representatives from Human Resources, Academic Affairs, and Student Affairs. Upon receipt of a report through the System, the BRCT will consult to determine the proper officials, units and/or departments (if any) for follow-up.

What is the Bias Response Coordinating Team?

The BRCT is a consulting, referral, resource, and recording body.  Reported incidents are reviewed and referred to existing governing structures for action in accordance with respective institutional policies and procedures. The BRCT is not endowed with any additional authority and will not create new policies; rather, it will work within existing College policies and governing structures. The BRCT may propose new policies to established College Senate Policy committees, or appropriate College authorities for policy consideration and approval (Policy Management Steering Committee).

Additionally, the BRCT will collect annual report filing data — population trends, numbers of reports, types of reports — and offer support services (internal & external) or educational follow-up. As appropriate or applicable, reports may be forwarded to state or external constituencies in accordance to law.

Bias Incident Reporting Process

Bias Incident Reporting Process Flowchart

Submit a Bias Incident Report

Bias Incident Reporting System Frequently Asked Questions (FAQs) 

Where do I submit a report that is not related to a Bias Incident?

Policies and processes related to student concerns

Policies and processes related to employee concerns 

Policies and processes related to Academic concerns  

Do I have to submit a bias incident through the Bias Reporting System, or are there other avenues?

No. Community members may utilize any of The College’s reporting processes and structures to report incidents of bias.  

What if I don’t know if my incident can be classified as a “bias related incident”?

The term 'bias related’ refers to language and/or behaviors which demonstrate bias against persons because of, but not limited to, others’ actual or perceived: race, ethnicity, national origin, religion, creed, age, sex, gender, gender identity, gender expression, sexual orientation, medical condition, body size, disability, marital status, familial status, pregnancy, predisposing genetic characteristics, veteran status, domestic violence victim status, ex-offender status and/or socioeconomic status. 

If your concern involves actions or behaviors deriving from the categories listed, you may have experienced a bias related incident.   

Once I submit a bias related incident report, what happens next?

Upon receipt of a report through the System, the BRCT will consult to determine the proper officials, units and/or departments (if any) for follow-up. Reported incidents are reviewed and referred to existing governing structures for action in accordance with respective institutional policies and procedures.

While the College takes all reports seriously, our ability to take action on anonymous reports, depending on the information that is shared, may be limited. The College does not guarantee a response to all reports submitted. Please know that campus safety is our utmost concern.

During the intake process, am I allowed to have support personnel attend with me?

Yes. Student Conduct and Human Resources procedures do allow for students and employees to have support personnel (advisor of choice) present during process proceedings.  Please review the respective policies for details of each process. 

Are there any support resources where I can receive assistance before, during and/or after filing a bias related incident report?

Yes. The College has several referral options for supportive services for both students and employees. 

For students needing assistance, the following campus offices can be contacted for support and referrals:

For employees needing assistance, the following resource is available:

 Submit a Bias Incident Report

Last Updated 1/8/19

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