Office Assistant 2 (Keyboard) - Undergraduate Admissions - Employment Opportunity: The College at Brockport

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Office Assistant 2 (Keyboard) - Undergraduate Admissions - Employment Opportunity

Undergraduate Admissions Office Assistant 2 (Keyboarding), SG-09 Full-Time, Contingent / Permanent Monday - Friday, 9 am to 5 pm Line #: 00777

Salary:  $36,772

To be an eligible candidate for this position you must meet all of the Minimum Qualifications listed below.

Position Summary:

Office Assistant 2 (Keyboarding), Grade 9 in the Office of Undergraduate Admissions.

Essential Functions:

Imports daily Banner transactions to Hobsons, imports rejects and manages lead downloads from various sources and importing to Hobsons. Leans and obtains substantive knowledge of our systems.

Coordinates documentation collection and communicates with prospective Equal Opportunity Program (EOP) students.

Handles sensitive applicant data, requests, or other inquiries from prospective students.

Collects and distributes weekly reports.

Coordinates weekly mailings to prospective students.

Types and updates letters to be mailed to students per the office mailing cycle.

Enters prospective student information into the Banner system.

Manages ASC tape downloads and prospective student downloads.

Develops and updates procedure manual: gathers, compiles, and prepares data from manual or automated files.

Responds to student inquiries via email.

Reviews forms and other pertinent student application documentation and makes appropriate determinations of documents.

Coordinates support staff meetings.

Answers overflow incoming calls to office.

Supervises student employees.

Minimum Qualifications:

One year as an Office Assistant 1; or one year of permanent service in a clerical or keyboarding title allocated to Grade 5 or higher, and must have permanent appointment in an Office Assistant 2 (Keyboarding) classified position (or be eligible for transfer) or be reachable for appointment on the current NY State Civil Service eligible list for Office Assistant 2 (Keyboarding) full time – Brockport location. 

Preferred Qualifications:

Works proficiently with Microsoft Word, Access, and Excel.

Possesses good interpersonal and communication skills.

Is able to multi-task and prioritize work.

Is able to communicate basic information clearly and politely by telephone and in person.

Is able to work as a member of office teams.

Is able to work with a culturally diverse population.

How to apply:

Please submit your application, cover letter, resume and contact information for three professional references, one being a current supervisor, at by August 14, 2019.

Employment at The College at Brockport is contingent upon the successful completion of a background check and final budgetary approval.

Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor’s Office of Employee Relations at

The College at Brockport, State University of New York is an AA/EEO/ADA employer. The College actively seeks applications from women, veterans, individuals with a disability, members of underrepresented groups or anyone that would enrich the diversity of the College.


Gloria Lear,

Human Resources

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