Procurement Requisition Deadlines: The College at Brockport

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Procurement Requisition Deadlines

Important Information regarding procurement deadlines for 2019/20 fiscal year.

Please circulate this memorandum within your department to any faculty or staff member that has responsibility for submitting requisitions to Procurement & Payment Services. Please note new changes in deadlines for submission.

This memo serves as a reminder of the deadlines for requisition submission against fiscal year 2019-2020 allocations. The deadlines apply to State funding, Income Fund Reimbursable (IFR) accounts, Dormitory Fund Reimbursable (DIFR) accounts, rehabilitation or construction projects, and anything else processed through Procurement & Payment Services on a requisition form. The deadlines are necessary to insure sufficient processing time before the June 30, 2020 fiscal year end. Between April and September of each year, the workload for Procurement & Payment Services increases due to a high number of fiscal year-end requisitions and the requirement to expedite subsequent deliveries and payments prior to established State deadlines.

Deadlines for submitting requisitions are as follows:

• April 3, 2020—Deadline for submitting 2019/2020 requisitions, including:

o $25,000 and above

o All furniture orders

o All equipment installations

• May 22, 2020—Deadline for submitting 2019/2020 requisitions, including:

o $24,999 and below

o Please note that due to a large number of computer and software orders at this time, it is imperative that you have these approved by IT and sent to our office by the deadline so that we may process by end of the year.

Any requisitions submitted as exceptions to these deadlines must be sent to the attention of Mark Stacy, Procurement & Payment Services, and must include a written request for exemption explaining why the requisition was not submitted prior to the deadline. Each requisition will then be forwarded to Karen Riotto, Assistant Vice President for Finance & Management, for review and approval. Requisitions that do not include the written request for exemption will be returned with instructions for resubmittal after the start of the next fiscal year.

If you have any questions about the deadlines, please contact me at mstacy@brockport.edu or at telephone number x5149. If you have questions about processes for unexpended funds, please contact Karen Riotto at kriotto@brockport.edu or at telephone number x5484.


Contact:

Mark Stacy: (585) 395-5149, mstacy@brockport.edu

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