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Proposal Review Timeline

When a primary investigator (PI) submits a research proposal to the IRB, the IRB compliance officer will pre-screen the proposal and contact the PI with any immediate changes that must be made before it is eligible for further review. If a study does not qualify as human subjects research under the federal definition, IRB staff will determine this and notify the PI that no further oversight is required. The IRB office will provide a letter stating that the study does not meet the parameters for human subject research.

Exempt proposals are reviewed by the IRB office to ensure exempt status and to verify that all federal human subject protection guidelines are followed.

Exempt proposals that undergo limited review and expedited proposals are reviewed by the IRB office as well as at least one other Board member.

Full Board Review proposals must be reviewed by a quorum of Board members. They need to be received by the office at least one week before an IRB meeting in order to be considered for review at that meeting. 

Once any initial changes are made, the approximate timeline to hear back from the IRB office with further revisions is as follows:

Exempt Review: 1–2 weeks
Expedited Review: 2–4 weeks
Full Board Review: Within one week of the IRB meeting that your proposal was reviewed.

Exempt and Expedited proposals may be submitted for review any time during the fall and spring semesters. For Full Board Review proposals, see below.

For your scheduling purposes, allow a minimum of two weeks for review of proposals and up to four weeks for final approval.

The IRB does not meet over the winter break in between semesters.

IRB Meeting Schedule

Fall 2020 Semester Schedule

All full board meetings for Fall 2020 will be 100% virtual. Full board reviews will take place from 3:30 to 5 pm every other Wednesday through Zoom. All full board proposals must be submitted at least two weeks before the meeting date.

  • February 10
  • February 24
  • March 10
  • March 24
  • April 7
  • April 21
  • May 5
  • May 19

IRB Review Outcomes

The IRB will notify the researcher with one of the following once the application has been reviewed:

Approval

The application is complete, the risks to subjects are minimal/minimized, and the procedures are appropriate. The IRB gives approval for the research to be conducted. As of December 2019, all proposals submitted by faculty, staff, undergraduate students, and graduate students will be approved for one year. After that year all submissions may be reviewed for continuation. Note: it is up to the principal investigator to submit a continuation request before the issued expiration date.

Revisions/Clarifications Needed

The application is complete but there are issues/changes that must be addressed before the project can begin. Once a satisfactory response to these contingencies is received and approved by the IRB, the review is complete.

Incomplete Review

Applications that are found to have deficiencies (risk to subjects, unclear procedures, serious omissions, ethical issues, or major contingencies) will be deferred. The researcher is sent an email listing the concerns that must be addressed for approval to proceed. The response of the researcher is reviewed by the IRB and will be approved or deferred until all issues are addressed satisfactorily.

Non-Approval

Applications that are found to have risks that outweigh the potential benefits to subjects and/or society will receive a non-approval and the research will not be allowed to be conducted as designed. Institutional administrative officials may not override this decision.

Last Updated 12/21/20

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