E-Mail and Network Policy

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Category Name: Computing/Technology
Responsible Unit: Brockport Information & Technology Services
Responsible VP: VP for Administration & Finance
Adoption Date: December 10, 2015
Last Revision Date:
Last Review Date:
Shared governance: none

Policy Statement

This policy informs the college community of the email and network rules and regulations.




There are no definitions for this policy at this time.

Policy Procedures

By accessing your account through the network, hardware or software provided by The College at Brockport, you agree to the following Rules and Regulations for Internet and email use.

  1. These rules and regulations have been formulated to inform the community of acceptable and appropriate use of Internet and e-mail.
  2. The College at Brockport owns and operates its computing and network resources to further the education, research, and public service mission of the State University of New York.
  3. Any use of College Internet/email services that violates state or federal law, or SUNY or College policies, is prohibited.
  4. Any use of Internet/email which results in plagiarism, copyright infringement or any other violation of academic regulations is not allowed.
  5. The College at Brockport provides a standard e-mail address for all faculty and staff (generally first initial/last name@brockport.edu) and all faculty and staff must use this as their official email address. 
  6. The College at Brockport does not allow the automatic forwarding of email. This policy has been implemented for the following reasons: 
    • Security: Automatic forwarding poses a number of security threats.
    • Privacy: Automatic forwarding increases the risk that confidential information would be sent outside of our environment.
    • Delivery of Bmail: The College relies on email for official communications to students. We can confirm delivery of e-mail to Brockport mailboxes; however, we cannot guarantee that messages are delivered to servers outside of our environment.
  7. The College at Brockport provides Internet and email access for educational and research purposes only. College Internet/email accounts may not be used for personal business, profit-making activities or game playing.
  8. The College at Brockport requires that all faculty and staff email accounts are included on the faculty/staff email distribution list. As one community, it is important to have consistent communications and this is particularly important for providing important information during emergency situations such as extraordinary weather conditions, H1N1 flu updates, etc.
  9. Users should understand that Internet/e-mail is NOT secure. No guarantee of security or even arrival of transmissions is made. Internet and e-mail should not be used for the transmission of confidential or sensitive data including Personally Identifiable Information (PII), credit card information (PCI) and health information (HIPAA). Users agree to respect the privacy of others' information.
  10. Users agree to use software and network access at their own risk. Problems should be reported immediately to an ITS staff member.
  11. Users agree to respect system capacity. Mail files should be brief, limited to 1 MB in size (including attachments).
  12. Users agree that accounts are for their individual use only. Using someone else's account or allowing others to use your account is not permitted, and may result in permanent loss of computing privileges or College disciplinary sanctions.
  13. Use of Internet/email services must be consistent with this policy. Violators of this policy will be subject to the existing student or employee disciplinary procedures of The College at Brockport. Sanctions may include the loss of computing privileges. Illegal acts involving College at Brockport computing resources may also subject users to prosecution by state and federal authorities.

Links to Related Procedures and Information

There is no additional information for this policy at this time.

Contact Information

Brockport Information & Technology Services
Office Location: Allen Admin 216A
Phone: (585) 395-5151
BITS Web Page

History (in descending order)

Item Date Explanation
Next Review Date December 10, 2018 Three year review
Adoption Date December 10, 2015 Policy Adopted


Last Updated 5/26/21