Sit-Stand Workstation Policy

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Category Name: Human Resources / EHS 
Responsible Unit: Facilities Physical Plant
Responsible VP: VP for Administration and Finance
Adoption Date: November 7, 2019
Last Revision Date:
Last Review Date:
Shared governance: none

Policy Statement

This policy sets forth guidance on the acquisition and funding of sit-stand workstations.

Purpose/Scope

Sit-stand workstations have become a popular request across campus. This policy provides guidance on funding, acquiring and maintenance of sit-stand workstations.

Applicability

College-wide.

Definitions

Traditional workstation: involves a standard seated-height workstation and standard adjustable chair. Some options are pin height adjustable tables, keyboard trays and crank tables (which are the easiest to adjust but may be expensive)

Standing workstation: involves a fixed-height workstation that is adjusted to the employee in standing. A stool should be used with this type of workstation if a user is spending several hours there.

Sit-stand workstation: involves a workstation that can be adjusted for sitting and moved for standing. Some options are electric workstations (which are easiest to adjust but may be expensive), manually adjusting workstations, and crank types.

Policy Procedures

The following options to obtain a sit-stand workstation have been established:

  1. Reasonable accommodation requests. If an employee needs a sit-stand workstation as a workplace reasonable accommodation due to a physical impairment that substantially limits their ability to perform the essential functions of their position, employees may request an exploration of possible coverage under the Americans with Disabilities Act and the associated reasonable accommodation (sit-stand workstation). To initiate the reasonable accommodation process, please complete the Request for Reasonable Accommodation form or contact the Office of Affirmative Action.
     
  2. Departments may purchase College-approved sit-stand workstations for employees with departmental funds and Departments must pay for vendor installation (College-approved sit-stand workstations are those on State contract; contact Procurement & Payment Services to confirm, if needed).  Workstations purchased with departmental funds will not be assembled, installed or maintained by College maintenance staff.

Links to Related Procedures and Information

Office of Affirmative Action
Request for Reasonable Accommodation form

Contact Information

Director of Physical Plant

History (in descending order)

Item Date Explanation
Next Review Date 11/7/22 Three year review
Adoption Date 11/7/19 Policy Adopted
Draft Review Date 10/7/19 Draft Policy under 30-day Campus Review

Approval

This policy is approved by:

President's Cabinet

October 1, 2019

Last Updated 11/13/19

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