Nursing Employees - Express Breast Milk Policy

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Category Name: Human Resources
Responsible Unit: Office of Human Resources
Responsible Cabinet Member: VP for Administration and Finance
Adoption Date: Unavailable
Last Revision Date: 2022-08-02
Last Review Date: 2022-08-02

Policy Statement

The College shall provide reasonable unpaid break time or permit an employee to use paid break time or meal time each day to allow an employee to express breast milk for their nursing child for up to three years following childbirth. The College shall make reasonable efforts to provide a room or other location, in close proximity to the work area, where an employee can express milk in privacy.

Purpose/Scope

The purpose of this policy is to provide guidance to employees who are nursing employees, regarding accommodations offered by the College.

Applicability

This policy applies to all SUNY Brockport employees.

Definitions

There are no definitions for this policy at this time.

Policy Procedures

Employees are required to make advance arrangements to utilize this benefit. Consultation with their supervisor and the HR representative should occur prior to a nursing employee's return to work from Maternity Leave.

Employees are not entitled to absent themselves from their workstations for this purpose without prior approval. Prior approval is normally obtained at the time the initial arrangements are made and a schedule is agreed upon. Minor adjustments to the schedule must be mutually agreed upon.

Time required to express breast milk includes the time required for the nursing employee to reach and return from the location identified by the agency for expressing milk.

The amount of time needed to express breast milk may vary and there is no set limit on the number of breaks provided per day. They must, however, be reasonable and approved by the supervisor.

The benefit is available to employees within their basic workweek as well as during any additional time worked, including overtime shifts.

Using Existing Meal Periods and Paid Rest Breaks

The College is required to permit nursing employees to express breast milk during their meal period and/or paid rest breaks if the employee elects to utilize meal periods and/or paid rest breaks for this purpose. However, an employee cannot be required to use meal periods and/or paid rest breaks for this purpose and may elect to express breast milk at other reasonable times during the work shift.

The policy does not authorize the granting of additional paid break time beyond that already provided by the employer.

Using Unpaid Break Time

Employees may elect to use the unpaid break time instead of or in combination with meal periods and/or paid rest breaks. Consistent with State policy on use of leave credits, employees must be permitted to charge appropriate leave credits (credits other than sick leave) during the unpaid breaks.

While the statutory benefit is available to employees within their basic workweek as well as during any additional time worked, including overtime shifts, employees are not permitted to charge leave credits outside their basic workweek. Use of unpaid break time outside the basic workweek does not impact eligibility to earn biweekly leave credits.

Eligibility to Earn Leave Credits under the Attendance Rules

Employees who use unpaid break time and do not charge credits during such unpaid break time, may be ineligible to earn biweekly leave credits.

The Attendance Rules require an employee to be in full pay status for seven separate full days out of ten in a biweekly pay period in order to earn biweekly leave credits (or a proportionate number of days for employees scheduled to work fewer than ten days in a biweekly pay period). A day on which an employee takes an unpaid break for this purpose, and doesn't charge leave credits during that break, does not count as a day in full pay status for purposes of earning leave credits.

Employee Requests

An employee who wishes to utilize this benefit is expected to give their supervisor and the HR Department Representative reasonable notice so that a schedule can be arranged and a location identified. Normally, this consultation will take place prior to a nursing employee's return to work from Maternity Leave.

Links to Related Procedures and Information

There are no links for this policy at this time.

Contact Information

HR Department Representative

History (in descending order)

Item Date Explanation
Next Review Date 2027-08-02 Five-year review
Revision Date 2022-08-02 Added Purpose and Applicability, and updated minor language
Revision Date 2018-04-20 Changed HR person named to HR Department email
Adoption Date Unavailable Policy Adopted

Approval

This policy is approved by:

President's Cabinet

2022-08-02

Last Updated 10/14/22