Anti-Sweatshop Policy

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Category Name: Business and Finance
Responsible Unit: Procurement and Payment
Responsible VP: VP for Administration and Finance
Adoption Date: July 1, 2010
Last Revision Date:
Last Review Date:
Shared governance: none

Policy Statement

The following SUNY Brockport policy is in compliance with anti-sweatshop legislation established by SUNY for all campuses and their affiliates.

Regardless of the campus funding source used for payment (State, including IFR, DIFR and Sutra accounts, Brockport Auxiliary Service Corp (BASC), BASC –Other Agency Accounts, BASC-College Support, Research Foundation, Brockport Foundation, Brockport Student Government (BSG), Procurement Card, etc.), all apparel and sports equipment purchases by any/all campus personnel will require vendors to complete and sign a Fair Labor Certification to ensure the product purchased was produced in a manufacturing plant that adheres to “fair labor standards in connection with working conditions, compensation, employee rights to form unions and the use of child labor.”

Purpose/Scope

Applicability

Definitions

Apparel is defined as, but is not limited to, the following: academic regalia, lab coats, uniforms (including sports, gym, staff uniforms, school uniforms), shoes (including athletic shoes or sneakers), sweatshirts, t-shirts, caps and hats. Apparel that is rented from an outside source, however, is not affected.

Sports Equipment is defined as, but is not limited to, the following: balls, bats and all other goods/equipment intended for use by those participating in sports and games.

Policy Procedures

A Fair Labor Certification form must be completed and signed by the intended vendor for the intended product(s) PRIOR to the order being placed. If a vendor refuses or is unable to complete the form, the order cannot be placed and a new source for the product(s) must be determined.

Purchases of apparel and sports equipment that are placed directly by departments and then submitted to the funding source, such as BASC, for payment must include the Fair Labor Certificate completed and signed by the vendor before payment can be authorized. Failure to provide this required document with the payment request will result in personal liability for payment. For this reason, retail chain suppliers, such as WalMart and Target, should not be used for such transactions as it will be difficult, if not impossible, to obtain the required documents from such vendors.

Citibank VISA account holders are also required to obtain a Fair Labor Certificate from the vendor PRIOR to placing an order. These documents will be required during any/all audits conducted by the College, SUNY Administration and the Office of the State Comptroller. Failure to obtain this information may result in a mandatory reimbursement by the individual to the state account. Non-state funds will not be available.

Links to Related Procedures and Information

Fair Labor Certification Form

Contact Information

Director of Campus Services or via (585) 395-2351.

History (in descending order)

Item Date Explanation
Next Review Date July 1, 2013 Three year review
Adoption Date July 1, 2010 Policy Adopted
Draft Review Date Draft Policy under 30-day Campus Review

Approval

Last Updated 10/27/20

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