College Records Access

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Category Name: Administration and Operations
Responsible Unit: Office of Registration and Records
Responsible VP: VP for Enrollment Management and Student Affairs
Adoption Date: 2008-07
Last Revision Date:
Last Review Date:
Shared governance: none

Policy Statement

This policy provides information on accessing student records.

Purpose/Scope

Applicability

The Freedom of Information Law (Public Officers Law, Article 6), effective January 1, 1978, provides rights of access to College records, except those that fall within one of the nine categories of deniable records [Section 87(2)].

Definitions

There are no definitions for this policy at this time.

Policy Procedures

Written application for examination and copying of accessible records must be made to the Records Access Officer, Vice President of Administration and Finance, during regular business hours. The institution will respond to the request for access within a reasonable period of time, but not more than 45 days after receipt of the request.

Appeals of a denial of requested information may be taken within 30 days to the SUNY Office of Governmental and College Relations in Albany.

Students and parents have the right to file a complaint with the Department of Education concerning the alleged failure of the College to comply with the requirements of FERPA (Family Educational Rights and Privacy Act).

Links to Related Procedures and Information

FOIL (Compliance with the Freedom of Information Law)

Family Educational Rights and Privacy Act (FERPA)

Contact Information

There is no contact information for this policy at this time.

History (in descending order)

Item Date Explanation
Next Review Date 2011-07 Three year review
Adoption Date 2008-07 Policy Adopted
Draft Review Date Draft Policy under 30-day Campus Review

Approval

Last Updated 10/27/20

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