Policies: The College at Brockport

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Registration and Records

Academic Honors for Undergraduates
Information on the honors breakdown for undergraduates according to matriculation date.

Adding, Dropping and Withdrawing Courses
Procedures for adding, dropping and withdrawing courses.

Auditing Courses at The College at Brockport
Matriculated, registered students and NYS citizens over 60 years of age may audit courses under certain conditions. This policy provides information on how to audit a course.

College Records Access
This policy provides information on accessing student records.

Confidential Nature of Student Records
Basic information that deals with the release of student records.

Consumer Information Policy
The Official Compilation of Codes, Rules and Regulations of the State of New York, Title 8, Part 52 requires that every curriculum or program leading to the award of a degree be duly approved and registered with the State Education Department. New programs must be registered and major changes in existing programs must be approved by the State Education Department before being advertised or offered. Further, New York State General Business Law, Sections 349 and 350, and the Code of Federal Regulations provide for colleges and universities to observe a number of general principles relating to fair practice, consumer protection and "truth" in advertising. Within the general purpose of providing higher education, the College will define its educational objectives in ways that clearly communicate the College's purposes and that lend themselves to meaningful evaluation. The College must provide complete and accurate information on all pertinent aspects of institutional policies, programs, practices and procedures affecting students.

Credit/Contact Hour Policy
An explanation of how credit hours are assigned to courses, as adopted from SUNY Policy.

Cross-Listed Courses
There are rules that govern credit for a course listed in more than one department (different discipline codes).

Differences Between Independent Study and Directed Study
Information on the guidelines for taking an Independent Study or Directed Study

Dobson Records Retention Policy
Due to limited space to store records on campus, departments wishing to send boxes to the Records Retention area must adhere to the following policies and procedures.

Final Examination Policy
Faculty members have the right and the responsibility to determine the form and content of end-of- the-semester examinations, subject to various departmental regulations. In some instances, these examinations are comprehensive "final" types, and in others they will cover only the last unit of the course. In any case, the nature of the evaluation is the responsibility of the instructor.

Freedom of Information Requests
The University complies fully with the New York state "Freedom of Information Law" (Article VI, Public Officers Law, as amended effective January 1, 1978), which was enacted to assure public accountability of state agencies while protecting individuals against unwarranted invasions of personal privacy. Records are made available through the Director of Human Resources who is the campus Records Access Officer. All records are available, unless an exception permits an agency to deny access. Most of the exceptions are based upon common sense and the potential for harm that would arise by means of disclosure. If disclosure of records would be damaging to an individual or preclude a government agency from carrying out its duties, it is likely that some aspects of the records may be withheld. Examples of records exempted from disclosure include records that: Are specifically exempted from disclosure by state or federal statute; If disclosed would impair present of imminent contract awards or collective bargaining negotiations; If disclosed, would result in an unwarranted invasion of personal privacy; Are trade secrets or are submitted to an agency by a commercial enterprise are derived from information obtained from a commercial enterprise and which, if disclosed, would cause substantial injury to the competitive position of the subject enterprise; Are compiled for law enforcement purposes and, if disclosed, would: interfere with law enforcement investigations or judicial proceedings; deprive a person of a right to a fair trial or impartial adjudication; identify a confidential source or disclose confidential information relative to a criminal investigation; or reveal criminal investigative techniques or procedures, except routine techniques and procedures; if disclosed, would endanger the life or safety of any person; Are inter-agency communications, except to the extent that such material consists of statistical or factual tabulations or data; instructions to staff that affect the public; final agency policy or determination; or external audits, including, but not limited to, audits performed by the comptroller and the federal government. Are examination questions or answers that are requested prior to the final administration of such questions; or Computer access codes.

Grade Changes
Information on the policy for a change of grade.

Grade Point Averages (GPA) at the Undergraduate Level
How to compute your undergraduate GPA.

Graduation, Commencement, and Diplomas
Information related to graduation, Commencement and diplomas.

In Case of Emergency (ICE) Contact Information Policy
In accordance with federal regulations, The College at Brockport requires individuals to provide the institution with an emergency contact in case the person cannot be located.

In-Progress (PR) Grades
In-Progress (PR) Grades are given for certain courses that cannot be finished in one semester.

Incomplete Grades – Application Process
Information on taking an incomplete grade in a course.

Independent and Directed Study at the Undergraduate Level
This deals with the criteria required to take a course as an Independent or Directed Study.

Mid-Term Grades at the Undergraduate Level
Information on Mid-term Grades for Undergraduate Students.

Move-The-Box Policy
The SUNY system now requires SUNY institutions of higher learning to make admissions decisions in the absence of felony knowledge, and charged the campuses to create policies that would collect felony information only from students wishing to live in college housing, study abroad or who participate in certain clinical and field experiences or internships.

Proper Registration is Required to Receive Credit for Courses
All students are urged to note carefully the following course registration information in order to assure proper registration and receive credit for courses.

Registration
This policy deals with student status as it relates to various registration opportunities, items that will prevent registration and affirming enrollment following registration.

Registration and Records Definitions

Repeating Courses at the Graduate Level
An explanation of which courses may be repeated at the graduate level and how the repeated course grades are reflected in the GPA and on the transcript.

Repeating Courses at the Undergraduate Level
Repeating classes can have an impact on a student's GPA and/or financial aid package. Before repeating a class, students should be aware of what the impact of repeating that class will have on their GPA and/or financial aid package. This policy explains the impact of repeating classes at the Undergraduate Level.

Reporting Absences, Verification of Class Rosters, and Unregistered Students

Safeguarding Customer Information
Effective May 23, 2003, the Federal Trade Commission has issued a final safeguard rule as required by Section 501(b) of the Gramm-Leach-Bliley Act to establish standards relating to administrative, technical and physical safeguards for financial institutions subject to the Commission's jurisdiction. Colleges and universities are subject to these requirements. As required by Section 501(b), the standards are intended to: Ensure the security and confidentiality of customer records and information; Protect against any anticipated threats or hazards to the security or integrity of such records; and Protect against unauthorized access to or use of such records or information that could result in substantial harm or inconvenience to any customer.

Satisfactory/Unsatisfactory Grading
Students may take some courses graded only as satisfactory or unsatisfactory according to the rules stated in this policy

Semester Index
The semester index is a measure of academic performance determined by dividing the total number of quality credits earned for a semester by the total number of semester credits registered, as indicated in the following example. CourseCreditsGradeQuality Points THE 205 3 B 9 ENL 171 3 C 6 SOC 100 3 E 0 BIO 111 3 D 3 CHM 205 4 A 16 Totals 16   34 Semester Index - Quality Credits for Semester (34) - credits (16) = 2.12 semester index. The cumulative index is a measure of academic performance determined by dividing the total number of quality credits earned to date by the total number of semester credits registered to date. All grades earned at Brockport (including D's and E's) are used in computing the cumulative academic index. Although semester credits earned at other institutions may be transferable, grades are not. Grade point averages are representative only of the level of achievement attained by the student in course work completed at Brockport.

Taking Graduate Courses at the Undergraduate Level
Eligibility criteria for Brockport undergraduate students who wish to enroll in graduate courses; potential degree requirements fulfilled by those courses.

The Transcript
This information explains the student's official academic record at The College at Brockport.

Three Other Possibilities: "I", "PR" and "W"
Information on grades of I, PR and W.

Undergraduate Cross-Registration
Information on how to cross-register a course as an undergraduate student.

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